Pass pest records on as dated, scoped evidence: where inspection occurred, what was found, what action followed and what remained inaccessible or unresolved. Do not summarise a limited visit as “pest-free” or use a pest report to answer conveyancing and disclosure questions.
Build a clean chronology
Collect visit reports, photographs, quotes, invoices and proofing records. Use consistent room and asset names, remove duplicates and keep the original dates. Separate observations, identification, treatment, repair and monitoring so a later reader can see the sequence.
Mark actions as recommended, reported complete or verified. A contractor invoice can show that work was charged; it may not show that every identified edge was later inspected. Keep before-and-after photographs linked to exact locations.
Include scope limits prominently. A report covering two accessible rooms says nothing about a locked loft or adjoining flat. If inspection occurred before furniture moved or building work exposed a void, record that context.
Share through the authorised route
Confirm who is entitled to receive the records and use the transaction or management process already in place. Remove unrelated personal information, but do not strip out dates, locations and limitations needed to interpret the work.
Refer legal disclosure, liability, insurance and conveyancing questions to the appropriate professional. The pest contractor can clarify their report’s findings and scope; they should not be asked to certify the entire property or decide a party’s legal duty.
At physical handover, identify open actions, device locations, scheduled visits, access arrangements and current contact details. Do not leave unlabelled products or traps for the next occupier to interpret.
Call The City Pest Company on 0203 393 2338 if an existing report needs scope clarification or a current inspection is required. See pest control for landlords and agents for service context.
FAQs
Can an old report prove the property is currently clear?
No. It records accessible conditions on its date.
Should every photograph be shared?
Share relevant records through the authorised process and remove unnecessary personal information.
Who answers disclosure questions?
Use the appropriate conveyancing or legal professional. Pest records provide facts and scope, not legal advice.
